Privacy Policy

Last Updated: July 16, 2025

Welcome to Midwife Data Community! This Privacy Policy explains how we collect, use, and safeguard your information when you use our medical professional data record-keeping application. By using our App, you consent to the data practices described in this policy.

1. Introduction

At Bruntz Creative, we are committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, and safeguard your information when you use our medical professional data record-keeping application. By using our App, you consent to the data practices described in this policy.

We encourage you to read this Privacy Policy carefully. If you do not agree with the terms outlined here, please refrain from using our App.

This Privacy Policy is designed to comply with applicable privacy laws including the Privacy Act 1988 (Australia), GDPR, and other relevant data protection regulations.

2. Information We Collect

Data You Provide

The primary data collected by our App is the professional information you enter for record-keeping purposes. This data is stored locally on your device in an encrypted format using AES-256 encryption. We do not access, use, or view this data for any purpose other than providing the core functionality of the app.

Authentication Data

We use Firebase Authentication for user account creation and login. This involves collecting your username and password. If you choose to enable two-factor authentication (2FA), your phone number will be collected and used solely for 2FA purposes. Firebase Authentication is GDPR-compliant and follows industry security standards.

Anonymous Usage Data

We collect anonymized usage data through Sentry to improve app stability, identify bugs, and understand user behavior. This data may include non-personally identifiable information such as:

• Device type
• App version
• Operating system
• Crash logs
• Error information
• Performance metrics

Important: This data does not contain any personally identifiable information (PII) or patient data and cannot be used to track individual users or identify specific records.

Error Reporting

Sentry is used specifically for reporting app crashes and errors. This helps us identify and resolve technical issues to improve the app’s stability and performance. Error reports are completely anonymized and do not contain any patient data or personal information.

Opt-Out Option: Error reporting is enabled by default but can be disabled in the app settings. However, please note that disabling this feature may limit our ability to improve the app and address technical issues effectively.

3. How We Use Your Information

Providing App Functionality

The professional data you enter into the app is used solely to provide the core record-keeping functionality and remains on your device.

Authentication and Security

Your username and password are used to authenticate your access to the app and protect your data. Your phone number (if provided for 2FA) is used solely for two-factor authentication security purposes.

App Improvement

Anonymized usage data collected through Sentry helps us:

• Identify and fix technical issues
• Improve app performance and stability
• Monitor application health
• Enhance user experience through bug fixes and performance improvements

We do not use this data for any other purposes, including marketing, advertising, or commercial activities.

4. Data Security

Encryption

All data stored locally on your device is encrypted using industry-standard AES-256 encryption to protect it from unauthorized access.

Data Access

We do not access, use, or view the professional data you enter into the app. Your data remains on your device and is not transmitted to our servers.

Security Measures

We implement appropriate technical and organizational security measures to protect your data, including:

• Secure authentication processes
• Encrypted data storage
• Regular security updates
• Limited data collection practices

5. Third-Party Services

We share data with the following third-party services only to the extent necessary for their intended functionality:

Firebase Authentication

We use Google’s Firebase platform for user authentication. Firebase processes your login credentials and optional phone number for 2FA. Please refer to:

• Google’s Privacy Policy
• Firebase Terms of Service

Sentry

We use Sentry for error monitoring and app performance tracking. Sentry helps us identify, track, and fix bugs and performance issues. When the app encounters an error, Sentry collects technical information such as:

• Error details and stack traces
• Device information (type, operating system)
• App version
• Crash reports

Sentry does not collect personal information, patient data, or any professionally sensitive information from your app usage. All data sent to Sentry is anonymized. For more information about Sentry’s data practices, please visit Sentry’s Privacy Policy.

6. Data Retention

Local Data

Your professional data is stored locally on your device and remains there until you delete the app or manually clear the app data. We do not have the capability to remotely delete data stored locally on your device.

Authentication Data

We retain your authentication data for as long as you maintain an active account. When you choose to delete your account through the app settings, your authentication data (including username, password, and any 2FA phone numbers) will be permanently removed from Firebase systems within 30 days of your deletion request.

Error Reporting Data

Error reporting data in Sentry is retained for a limited period necessary to diagnose and fix issues (typically 90 days), after which it is automatically deleted.

7. Your Rights and Choices

Account Management and Deletion

You have full control over your account and can:

Delete Your Account: You may permanently delete your account at any time through the App settings. When you choose to delete your account:

• Your authentication data (username, password, and 2FA phone number) will be permanently removed from our Firebase authentication system within 30 days of your deletion request
• The deletion process is irreversible and cannot be undone once the 30-day processing period is complete
• You will lose access to your account permanently
• Any local data on your device will remain until you manually delete the app or clear app data

Important: Account deletion only removes your authentication data from our cloud systems. Your professional data stored locally on your device is not affected by account deletion and must be managed separately through your device settings.

Data Control

Since your professional data is stored locally on your device, you have complete control over it. You can:

• Access all your data within the app
• Export or backup your data
• Delete your data by uninstalling the app or clearing app data through your device settings

Error Reporting Opt-Out

You can disable error reporting in the app settings at any time. This will prevent future error reports from being sent to Sentry, though previously collected anonymized error data may remain in Sentry’s systems according to their retention policy.

Data Portability

You can export your local data at any time through the app’s backup functionality before account deletion if desired.

8. Professional and Legal Compliance

Your Responsibilities

As a medical professional, you are responsible for:

• Ensuring compliance with applicable medical privacy laws (HIPAA, Privacy Act, GDPR, etc.)
• Handling patient data according to professional standards
• Securing your device and login credentials
• Following local regulations regarding medical data storage and handling
• Managing local data backup and deletion according to your professional requirements

Data Protection Laws

We are committed to complying with applicable privacy laws. If you are subject to specific medical privacy regulations, you remain responsible for ensuring your use of the App complies with those requirements.

9. Children’s Privacy

Our App is not intended for use by children under the age of 13. We comply with applicable laws regarding children’s privacy, including the Children’s Online Privacy Protection Act (COPPA) in the U.S. and GDPR provisions regarding children. We do not knowingly collect personal information from children under the age of 13.

10. International Data Transfers

Your authentication data may be processed by Firebase in various countries where Google operates data centers. Google implements appropriate safeguards for international data transfers in compliance with applicable privacy laws.

Your professional data remains on your device and is not transferred internationally.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. For significant changes, we will notify you via email or an in-app notification. Any changes will also be posted within the app. Your continued use of the App following the posting of changes constitutes acceptance of those changes.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, or need assistance with account deletion, please contact us at: Email: bruntzcreative@gmail.com

By using this App, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

Fair Use Policy

Last Updated: July 16, 2025

Welcome to Midwife Data Community! This Fair Use Policy outlines the guidelines for acceptable usage of our medical professional data record-keeping application. The policy exists to maintain the integrity of our platform, ensure equitable access for all users, and prevent any actions that may be detrimental to other users or the operation of our services.

1. Introduction and Purpose

This Fair Use Policy outlines the guidelines for acceptable usage of our medical professional data record-keeping application. The policy exists to maintain the integrity of our platform, ensure equitable access for all users, and prevent any actions that may be detrimental to other users or the operation of our services.

This policy is designed to ensure that all medical professionals using our App have fair and reliable access to its features while maintaining the highest standards of professional conduct and data security.

2. Scope

This Fair Use Policy applies to all users of our App and covers:

• Authentication services through Firebase
• Error reporting through Sentry
• General app functionality and features
• Professional use of the application for medical record-keeping

Note: Since data is stored locally on your device, this policy primarily focuses on authentication services, error reporting systems, and general app usage rather than data storage limits.

3. Acceptable Use Guidelines

Professional Use Only

• The App is intended exclusively for use by midwives, doulas, and medical professionals dealing with pregnancy and birth data
• Usage must comply with professional standards and medical ethics
• The App should only be used for legitimate medical record-keeping purposes

Authentication Services

• Each user must maintain their own individual account
• Multiple users sharing a single account is not permitted
• Automated account creation or bulk registration is prohibited

Error Reporting

• Error reporting is provided to improve app stability for all users
• Deliberately triggering errors or crashes to overwhelm the system is prohibited
• Users should not attempt to manipulate error reporting data

4. Usage Limits

While there are no strict usage limits for local data storage, Bruntz Creative reserves the right to take action if we determine that a user’s usage pattern is excessive or abusive in the following areas:

Authentication Requests

• Excessive login attempts that may indicate brute force attacks
• Rapid account creation and deletion cycles
• Automated authentication requests

Error Reporting

• Excessive error generation that may overwhelm our monitoring systems
• Deliberate triggering of errors for non-legitimate purposes

General App Usage

• Usage patterns that indicate automated or non-human interaction
• Any activity that may compromise the app’s performance for other users

5. Prohibited Activities

The following activities are strictly prohibited under this policy:

Security Violations

• Attempting to bypass, disable, or circumvent any security measures
• Reverse engineering, decompiling, or attempting to extract source code
• Attempting to gain unauthorized access to other users’ accounts or data

Credential and Account Misuse

• Sharing your login credentials with unauthorized individuals
• Creating multiple accounts for the same individual
• Using false information during account registration

System Abuse

• Deliberately overloading or attempting to disrupt the authentication system
• Sending malicious data through error reporting systems
• Any attempts to interfere with the app’s normal operation

Professional Misconduct

• Using the app for non-medical purposes
• Violating patient privacy or confidentiality standards
• Using the app in ways that violate professional medical ethics

Legal Violations

• Using the App for any illegal purposes or activities
• Violating applicable medical privacy laws (HIPAA, Privacy Act, GDPR, etc.)
• Any activity that violates local, state, or federal laws

6. Monitoring and Detection

To ensure compliance with this policy, we may monitor:

• Authentication patterns and login behaviors
• Error reporting frequency and patterns
• General usage statistics (anonymized)

Privacy Note: All monitoring is conducted in compliance with our Privacy Policy and does not involve accessing your local medical data.

7. Consequences of Violations

Violations of this policy may result in one or more of the following actions:

Warning System

• First-time minor infractions may result in email warnings
• Users will be notified of specific policy violations
• Opportunity to correct behavior before further action

Account Actions

• Temporary suspension of account access
• Permanent account termination for severe or repeated violations
• Restriction of specific features or services

Legal Action

• Reporting to relevant professional medical boards
• Legal action for illegal activities or severe policy breaches
• Cooperation with law enforcement when required

The action taken will depend on the nature, severity, and frequency of the violation.

8. Appeals Process

If you believe your account has been suspended or terminated in error:

1. Contact us immediately at bruntzcreative@gmail.com
2. Provide details of the circumstances and reason for appeal
3. Include relevant information that may support your case
4. Allow 5-7 business days for review and response

Appeals will be reviewed fairly and promptly by our team.

9. Professional Standards

As medical professionals, users are expected to:

• Maintain the highest standards of professional conduct
• Comply with applicable medical privacy and data protection laws
• Use the App in ways that support quality patient care
• Report any suspected security vulnerabilities or policy violations

10. Service Availability

While we strive to provide reliable service:

• We cannot guarantee 100% uptime for authentication services
• Scheduled maintenance may temporarily affect app functionality
• Third-party service interruptions (Firebase, Sentry) may impact certain features

Users should plan accordingly and maintain appropriate data backups.

11. Notification of Changes

We reserve the right to modify this Fair Use Policy at any time. Changes will be communicated through:

• In-app notifications
• Email notifications to registered users
• Updates posted within the app

Continued use of the App after changes are made constitutes acceptance of the updated policy.

12. Contact Information

If you have any questions about this Fair Use Policy or need to report a violation, please contact us at:

Email: bruntzcreative@gmail.com

By using this App, you acknowledge that you have read, understood, and agree to comply with this Fair Use Policy.